Ready-made templates to copy, paste and adapt. Each one solves a task that eats up your office time.
In the previous article you saw how to build a good request. Now, ready-made prompts for your company day to day. Copy, paste into the AI and swap what is in brackets for your own case.
"Act as an experienced, polite contractor. Rewrite the email below so it is professional, firm and cordial, following up on the overdue payment without losing the client. Respectful and direct tone, up to 6 lines. Email: [paste your draft here]."
"Build a clear, organized service proposal based on these points: [service, scope, timeline, price, payment terms]. Audience: a non-expert residential client. Include a scope summary, what is and is not included, and a professional closing."
"Explain in plain English, for someone who is not technical, what [term/clause] means. Give an example from the day-to-day of the job site. At the end, tell me what I should confirm with my lawyer or with the local jurisdiction before acting."
"Translate into American English, keeping a professional business tone, the following message for a general contractor: [paste the original text]. Then show me the version in my own language so I can check the meaning."
"Create a practical checklist for [job-site stage, e.g.: final handover of a kitchen remodel]. Clear items, in order, that any crew member can follow without depending on me. List format."
"Write 3 short post options for Instagram about the service [e.g.: bathroom remodel]. Audience: US homeowners. A warm, trustworthy tone, with a call to request an estimate. No hype."
"Summarize the meeting below into: decisions made, tasks with owner and deadline, and open items. Be objective. Meeting text: [paste the notes or the transcript here]."
A reminder that applies to all of them: the AI delivers the draft, you review it before sending. Always check figures, clauses and code requirements with the person responsible. Adapt the prompts to your own style, and they get better and better.
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